TECHNOLOGY PLANNING
Please review:
CHECKLIST – Forms required for technology processes!
DOCUMENTS TO BE COMPLETED FOR PROCESSING ALL TECHNOLOGY REQUESTS
- IT Project Plan – must be completed to include ANY technology to be purchased within the fiscal year
TECHNOLOGY PURCHASE REQUEST (UNDER $75,000)
Email Award or Non-Award Letters to vendors upon receipt of award notice from the Office of Procurement
- Award and Non-Award Letters - see below
TECHNOLOGY PROJECTS THAT REQUIRE ITS INVOLVEMENT (OVER $75,000)
- Technology Purchasing Request (TPR)
- Project Description Form - new scope of work
- Modification Project Description – scope of work amended or renewed
- Technology Business Case
- CP-10E - Contract Provision
- Confidentiality Agreement - all program staff involved in project must complete an agreement.
Services to be performed by a vendor must provide the information below:
- Scope of work
- Technical Specifications
- Deliverables
- List of vendors capable of doing the work
Services to be performed in-house by the MDE must complete the below RFP to include the bulleted information above
ITS REQUIRED FORMS
- Planned Purchase - EPL
- Competitive Purchase
- Exemption
- Brand Specific
- Emergency – delay of services is detrimental
- Emergency – health and safety is at stake
- Sole Source
- Revision/Modification
DOCUMENTS REQUIRED FOR ANY TECHNOLOGY VENDOR SIGNED AGREEMENT OR ITS CONTRACT
- Technology Justification
- Signed TPR
- New Software Agreement or ITS Draft Contract
- Amended Contract
- Previous CP-1 and any ITS contract signed for amended contracts
- W-9 (IRS tax form), if required
- MS Secretary of State Registration, if required
VENDOR CHANGES
BOARD ITEMS – for technology contracts requiring SBE approval
DOCUMENTS for OTSS only!
- Technology Request Form (TPR)
- MDE Request for Quote – Hardware
- MDE Request for Quote – Software
- RFQ Clarification Form
AWARD or NON-AWARD FORMS
How to submit a request for processing:
DESIGNATED EMAIL SUBMISSION OF PACKET